Procedures for Reporting a Workplace Safety and Health Concern

  1. When a concern arises in a workplace, the employee with the concern should report it without delay to the principal or their supervisor.  A concern may be reported verbally or in writing.
  2. Allow the principal or supervisor to investigate the concern and implement appropriate remedies where required.
  3. If the concern/ issue is not resolved by the principal or supervisor, the employee may complete a WSH Concern Form available on each worksite’s WSH bulletin board  and then forward it to the workplace WSH Employee Representative.  A copy of the form should also be given to the principal or supervisor.
  4. Allow the WSH Employee Representative and the principal or supervisor to further investigate the concern and find a satisfactory resolution.
  5. Concerns of a critical or urgent nature will be dealt with in an accelerated manner, as appropriate and feasible.
  6. Only if no satisfactory solution can be found in the workplace, the WSH Employee Representative will forward the WSH Concern Form to the Employee Co-chair of the HSD WSH Committee, who may ask that this item be added to the agenda of the next HSD WSH Committee Meeting. If the concern is of a critical or urgent nature, it will be dealt with in an accelerated manner, as appropriate and feasible.
  7. Concerns that are not resolved at the divisional WSH Committee level maybe reported to the provincial WSH Department.

Procedures for Reporting a Safety or Health Concern

Definition of Safety or Health Concern:  A health or safety concern exists when a condition or hazard in a workplace or on divisional property may potentially endanger employees, students or visitors to that site.  A health or safety concern also exists when the equipment, tools or procedures utilized at a worksite may potentially endanger employees, students or visitors to that site.

Any employee with a safety or health concern in the workplace should follow the procedures outlined below:

Step 1:   When a concern arises in a workplace, the employee with the concern should report it without delay to the principal or their supervisor.  A concern may be reported verbally or in writing.

Step 2:   Allow the principal or supervisor to investigate the concern and implement appropriate remedies where required.

Step 3:   If the concern/ issue is not resolved by the principal or supervisor, the employee may complete a WSH Concern Form available on each worksite’s WSH bulletin board and then forward it to the workplace WSH Employee Representative.  A copy of the form should also be given to the principal or supervisor.

Step 4:   Allow the WSH Employee Representative and the principal or supervisor to further investigate the concern and find a satisfactory resolution.

Step 5:   Concerns of a critical or urgent nature will be dealt with in an accelerated manner, as appropriate and feasible.

Step 6:   Only if no satisfactory solution can be found in the workplace, the WSH Employee Representative will forward the WSH Concern Form to the Employee Co-chair of the HSD WSH Committee, who may ask that this item be added to the agenda of the next HSD WSH Committee Meeting. If the concern is of a critical or urgent nature, it will be dealt with in an accelerated manner, as appropriate and feasible.

Step 7:   Concerns that are not resolved at the divisional WSH Committee level may be reported to the provincial WSH Department by the employee.

WSH Concern Form