Effective workplace safety and health programs are in place to reduce workplace injuries and illnesses.  The Hanover Workplace Safety and Health Program is designed to help:

  1. Promote and maintain the physical, mental and social well-being of employees and students in Hanover.
  2. Prevent any ill health caused by the working conditions in the Hanover.
  3. Protect employees and students from factors that may be adverse to their health in Hanover.

The “COR™” components of the Hanover Workplace Safety and Health Program include:

  1. Divisional Health and Safety Policies and Responsibilities
  2. Hazard Assessment Protocols and Procedures
  3. Safe Work Practices
  4. Safe Work Procedures
  5. Divisional Expectations for Workplace Health and Safety
  6. Personal Protective Equipment
  7. Preventative Maintenance
  8. WSH Training and Communication
  9. Inspections
  10. Incident Inspections
  11. Emergency Preparedness
  12. Statistics and Records
  13. Legislation
  14. Manitoba Supplement


Divisional Role and Responsibilities

The division is responsible for establishing and communicating a commitment to providing a safe and healthy working environment for all employees and students in Hanover School Division.

Establish clear standards of performance and holding employees accountable for their performance

Assignment for Responsibility and Accountability for Safety


  1. To provide information, instruction and assistance to all supervisory staff in order to protect the health and safety of all of our employees, sub trades, contractors and the public.
  2. To understand and enforce our accident prevention policy as well as the workplace health and safety legislation.
  3. To provide all supervisory staff with an understanding of our accident prevention programs as well as relevant occupational health and safety legislation.
  4. To provide all supervisory staff with proper, well maintained tools and equipment, in addition to any other special protective devices, which may be required.
  5. To provide ongoing safety educational programs and approved first aid training courses as required.
  6. To monitor employees, sub trades and contractors and hold them accountable for their individual safety performance.
  7. To hold regular safety meetings for sub-contractors and provide safety education. If there is a continuous problem with an employee or sub-contractor, Hanover School Division will notify that person or sub-contractor, in writing, that they are in violation of our safety program.
  8. To set a good example.

Principals and Divisional Supervisors

  1. To know and apply Hanover School Division’s safety policy and relevant occupational health and safety legislation.
  2. To ensure that all employees, sub trades and contractors are all educated to work in a safe manner and that they use all protective devices and procedures required by Hanover School Division and by legislation to protect their health and safety.
  3. To advise all employees and sub-contractors of any potential or actual dangers and how to isolate, prevent or remove them.
  4. To arrange for medical treatment as required, in the case of injury or illness including transportation to a doctor or medical facility as necessary.
  5. To report all accidents immediately, to investigate all accidents fully and to advise management on how to prevent similar accidents in the future.
  6. To carry out regular inspections of the workplace to ensure a safe and healthy environment.
  7. To carry out regular tool box talks.
  8. To set a good example.


  1. To read, understand and comply with Hanover School Division’s safety policy, safe work practices, procedures and rules.
  2. To wear the safety equipment and personal protective devices and clothing and use safety equipment, machine guards and safety devices required by regulations and Hanover School Division.
  3. To notify their supervisor of any unsafe conditions or acts that may be of danger to other workers or himself/herself.
  4. To report all accidents, near misses and injuries to his/her supervisor as is practical.
  5. To take every reasonable precaution to protect the safety of other workers and him/herself.
  6. To co-operate with the workplace safety and health committee and others on safety and health issues.

Sub-Contractors and Self Employed Persons

  1. To comply with the Workplace Health and Safety Regulations and the Workplace Health and Safety Act W 210.
  2. To understand and comply with the Hanover School Division Health and Safety Program.
  3. To provide information, instructions and assistance to their staff in order to protect the health and safety of their employees.
  4. To begin work on developing a Health and Safety Program, while working on the worksite.
  5. To notify Hanover School Division of any unsafe conditions that may exist or any accident that may occur on the worksite.
  6. To report all accidents to Hanover School Division immediately, to investigate accidents fully, and to advise Hanover School Division on how similar accidents could be prevented in the future.
  7. To carry out regular inspections of their work site to ensure a safe and health environment.
  8. To be in attendance at required meetings for acquiring safety education and to communicate that knowledge to their employees.
  9. To maintain tools and equipment, in addition to any other special personal protective devices (PPE’s)
  10. To co-operate with the contractor, prime contractor, other contracted employees and self-employed people, and workplace safety and health committees in protecting the safety and health of everyone in the workplace.
  11. To conduct their work in a way that does not endanger anyone’s safety and health

Prime contractors

  1. Setting up an effective system to ensure everyone involved in work on the project meets their legal safety and health obligations
  2. Co-ordinating, organizing and monitoring work on the project to ensure reasonable and practical precautions are in place to effectively control safety and health hazards
  3. Co-ordinating the safety and health programs of contracted employer.


  1. Supplying products that are safe when used according to instructions
  2. Providing instructions for the safe assembly, use, and disassembly of products they supply (sell, rent, or lease)
  3. Making sure that the products they supply comply with legislation

 WSH Meetings

(Meetings NOTE: all of this section up to and including page 15 would normally be in the section titled “Legislation and Manitoba Supplement”)

Regular meetings will be held a minimum of four times each school year (from September to June) during regular school hours.

There will be Co-chairs – one representing the employer and one representing the employees.  The meetings will be chaired on an alternating basis, by the employer and employee co-chairs.

Minutes of the meetings will be forwarded within ten days to:

  1. The Board of Trustees of the Hanover School Division
  2. Workplace Safety and Health Division of the Provincial Department of Labour
  3. Workplace Safety and Health Committee Representatives
  4. Workplace Representatives in each workplace – to be posted in each workplace
  5. School Principals
  6. Custodians

Workplace WSH Representatives

Each workplace will elect an employee of that workplace as their WSH Employee Representative.  This representative will work together with an appointed employer representative in each workplace to carry out local workplace inspections, handle local concerns and complaints, participate in conducting investigations of serious injuries and dangerous incidents or occurrences, liaise with and report to the divisional WSH Committee, maintain up-to-date safety information on the workplace WSH bulletin board and serve as workplace representative for all safety and health concerns.

Responsibilities of the Workplace Safety and Health Team

Workplace Representatives will:

  1. Serve as the workplace representative for all local safety and health concerns
  2. Work with the workplace employer representative to identify, record, examine, evaluate and resolve local safety and health concerns
  3. Participate in scheduled inspections of the workplace
  4. Participate in conducting investigations of serious injuries and dangerous incidents or occurrences
  5. Liaise with and report to the HSD WSH Committee on a regular basis
  6. Post all relevant safety and health information on the workplace WSH bulletin board.

HSD Workplace Safety and Health Committee Members will:

  1. Develop and maintain an effective and comprehensive safety program
  2. Assist with the development and promotion of procedures to ensure the safety and health of all persons in the workplace
  3. Recommend the development and promotion of education, information and training programs relating to safety and health
  4. Receive reports from workplace representatives in advance of each meeting
  5. Review  health and safety  concerns reported by the workplaces
  6. Assist in inspection of workplaces and identification of safety and health concerns
  7. Recommend solutions to health and safety concerns
  8. Review reports concerning job hazards, accidents, inspection of facilities, and emergency procedures
  9. Conduct investigations when workplace accidents occur